Benefits:

401(k)
Bonus based on performance
Competitive salary

Job description

BES Solutions (BESS) is a family-owned and operated company established in 2018. It is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).

Summary: We are seeking a responsible temporary contract (1099) executive administrative assistant to perform various administrative and clerical tasks. Administrative Assistant's duties include supporting our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment. If you have previous experience as a secretary or executive administrative assistant and are familiar with our industry, we’d like to meet you. A successful Admin Assistant should ensure our office's efficient and smooth day-to-day operation.

Responsibilities:

Provide day-to-day organizational and program operations.
Perform daily mail distribution, including collecting, coordinating, and delivering mail from the mailroom to other Administrative Officers in the organization.
Conduct telephone services, including answering office phones and delivering messages. The administrator must record all messages via email, including who, what, when, and where information. Urgent requests require face-to-face communication.
Maintain office records and files, electronically and/or as hard copies, and prepare automated office management-related reports and other documents when directed.
Provide recommendations, resolutions, and updates to office records, databases, and/or files for assigned programs.
Upon COR approval, develop, prepare, and coordinate client program-related correspondence, such as letters, emails, and memorandums.
Arrange meetings and conferences, travel, and attend meetings/conferences when directed. This includes preparing support materials, reserving meeting locations, taking accurate meeting minutes, following up with summary notes/minutes or reports from meetings, and preparing and distributing.
Validate employee information is accurate and up-to-date using client databases and/or files.
Create and maintain integrated program schedules for program activities.
Prepare and process travel authorizations and vouchers in accordance with the client's travel policy using E2 or the most current travel management systems.
Maintain and manage calendars and coordinate/schedule all meetings and facility visits (i.e., understand the hierarchy of leadership and the urgency of resolving scheduling conflicts).
Assist in preparing presentation materials; proficient in MS Office (Word, Excel, PowerPoint).
The position requires excellent written/oral communication skills and working knowledge of word processing and MS Office products.
Strong organizational skills and the ability to perform detail-oriented work are required.
Design and prepare briefings, special presentations, and customized or exceptional graphics, reports, charts, and media.
Prepare support materials and briefing books (i.e., development of the weekly Executive Schedule Binder). The support materials and briefing books must adhere to the client’s branding and writing standards in accordance with current client orders and/or requirements from management.
Perform front desk receptionist duties, which include greeting and escorting visitors. The Administrator must follow the appropriate visitor processes to coordinate guest visitations and escort visitors to their meeting destination upon arrival.
The Administrator serves as the point of contact for the visitor unless stated otherwise.

Skills:

Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task

A four-year college degree in a business or related field, or equivalent, with five (5) years of progressive professional experience.

Degree/Experience substitution: Instead of a 4-year degree, ten (10) years of executive-level experience is required.

Job Types: Contract, Temporary

Pay: $70,000.00 - $80,000.00 per year

Schedule:

8-hour shift
Day shift
Monday to Friday

Education:

Bachelor's (Preferred)

Experience:

Administrative Experience: 5 years (Required)
Executive Administration: 5 years (Required)

Work Location: In person

Application method

Require resume

Compensation: $76,000.00 - $84,000.00 per year

OUR PURPOSE

A Mission-Focused Partner Committed to Helping Organizations Grow and Expand Their Footprint

BES Solutions, Inc. (BESS) is a family-owned and operated company established in 2018 and is headquartered in Fort Washington, Maryland. The BESS Team specializes in contract management led through our program management office (PMO) for IT support, healthcare services, executive administrative support, human resource management, general administration, office administration, and project management.

OUR APPROACH

Provide A Lean Corporate Structure Delivering Exceptional Service Every Step of the Way

BES Solutions is a Service-Disabled Veteran-Owned Small Business (SDVOSB), Woman-Owned (WOSB), Minority-Owned (MOSB), and a Disadvantaged Business Enterprise (DBE). The BESS Team's leadership has over 30 years of federal government experience obtained from serving in the United States Air Force, as former Department of Defense (DoD) employees, and as former defense contractors. We leverage our subject matter experts (SMEs) in providing institutional knowledge and solutions to our clients to assist them in achieving their organizational objectives. We are trusted, cleared, and the BESS Team.

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Executive Administrative Support Analyst

A Mission-Focused Partner Committed to Helping Organizations Grow and Expand Their Footprint

Provide A Lean Corporate Structure Delivering Exceptional Service Every Step of the Way

Or apply here.

Yes, Text Me!

Let Us Text You!